Point of Sale System
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Project Brief
Point of Sale (POS) system specifically designed for our major client, Deltaforce Paintball, a leading paintballing provider operating across the UK, Australia, New Zealand, and Canada.
The system is deployed locally at approximately 31 paintball centres, distributed by country. It allows customers to purchase paintball-related items on the day of their game.
Each local database is connected to a centralized database. All game day sales are automatically pushed to the main server, with data routed based on the centre’s location.
The Opportunity
Deltaforce Paintball operated over 31 paintball centres internationally. The existing sales process lacked integration, causing inefficiencies in transaction tracking, inventory management, and centralized reporting. Key challenges included:
- Lack of real-time synchronization of sales data
- Decentralized systems creating data silos
- Manual efforts are needed to consolidate financial reports
- High demand for a system that could handle large volumes of same-day transactions on-site
The Solution
To address these challenges, we developed and deployed DF POS, a custom-built POS system tailored to Deltaforce Paintball’s unique requirements.
Technology Stack
- Backend: PHP (CodeIgniter 3)
- Frontend: Bootstrap 5, jQuery, AJAX
- Database: MySQL
Key Features:
- Local Installation at Each Centre: Each of the 31+ centres was equipped with a locally installed version of the DF POS system to ensure smooth offline operation and quick transaction processing.
- Game Day Sales: The system enables customers to purchase paintball-related items on the game day itself, improving convenience and upsell opportunities.
- Centralized Data Architecture: Although installed locally, each POS instance is connected to a centralized database, allowing for automated syncing of all sales data.
- Real-Time Data Push: At the end of each day, or at defined intervals, local sales data is automatically pushed to the main server based on the location of each centre.
POS System Feature Specifications
Split Payment Option
- Split Payment Option
- Allows customers to pay using multiple payment methods in a single transaction.
- Supports combinations of:
- Cash
- Credit/Debit Cards
- EFTPOS
- Receipt Printing Options
- Printer Receipt ON/OFF Toggle:
- Enable or disable automatic receipt printing per terminal or transaction.
- Option to email or digitally store receipts when printing is turned off.
- Printer Receipt ON/OFF Toggle:
- Real-Time Sales Synchronization (Local)
- Instantly syncs sales data across all POS units within the same store or local network.
- Ensures inventory, sales totals, and customer data are updated in real time.
- Global Real-Time Sales Push
- Automatically pushes all sales data to a centralized global database.
- Ensures corporate or multi-branch environments have immediate access to sales activity.
- Automated End-of-Day Closure
- Scheduled or manual shop closure triggers:
- Final sales data consolidation
- Inventory snapshot
- Automatic push of closing reports and data to main server
- Reduces manual work and ensures data integrity.
- Scheduled or manual shop closure triggers:
POS System Feature Specifications
We build and activate brands through cultural insight, strategic vision, and the power of emotion across every element of its expression.
1. Split Payment Option
- Allows customers to pay using multiple payment methods in a single transaction.
- Supports combinations of:
> Cash
> Credit/Debit Cards
> EFTPOS
2. Receipt Printing Options
- Printer Receipt ON/OFF Toggle:
> Enable or disable automatic receipt printing per terminal or transaction.
> Option to email or digitally store receipts when printing is turned off.
3. Real-Time Sales Synchronization (Local)
- Instantly syncs sales data across all POS units within the same store or local network.
- Ensures inventory, sales totals, and customer data are updated in real time.
4. Global Real-Time Sales Push
- Automatically pushes all sales data to a centralized global database.
- Ensures corporate or multi-branch environments have immediate access to sales activity.
5. Automated End-of-Day Closure
- Scheduled or manual shop closure triggers:
> Final sales data consolidation
> Inventory snapshot
> Automatic push of closing reports and data to main server
- Reduces manual work and ensures data integrity.
Results
- Improved Operational Efficiency: Automated data syncing eliminated manual reporting and reduced errors.
- Real-Time Visibility: Management gained real-time insights into daily sales performance across multiple countries.
- Scalability: The system architecture supports easy onboarding of new centres and expansion into new markets.
- Enhanced Customer Experience: Faster transactions and item availability on game days led to higher customer satisfaction.
Conclusion
The Point of Sale (POS) system has transformed how Deltaforce Paintball manages its sales and inventory across international locations. With a reliable and scalable solution in place, the client can focus more on enhancing the customer experience and expanding their operations.